Job Description

Trustpoint has an immediate opening with a prominent full-service law firm for a Billing Specialist on a temporary basis. This hybrid role supports a busy legal team with billing, administrative, and practice support responsibilities in a fast-paced law firm environment, based out of their Midtown office. The ideal candidate is organized, detail-oriented, reliable, and willing to jump in wherever needed to support attorneys and staff.

Responsibilities:

• Prepare, review, and monitor client invoices and billing activities
• Produce correspondence, legal documents, pleadings, letters, and other administrative materials
• Organize and maintain calendars, meetings, appointments, and travel arrangements for attorneys, including the Practice Chair
• Develop and maintain databases, contact lists, and electronic and manual filing systems
• Prepare reports, presentations, and other administrative documents
• Maintain litigation files and assist with document management
• Provide coverage and administrative support for other staff as needed
• Handle confidential and sensitive information with discretion
• Perform additional billing, administrative, and practice support duties as assigned

Qualifications:

• Administrative assistant and/or accounts receivable or billing experience required; legal environment preferred
• Experience with legal billing (required)
• Bachelor’s degree preferred
• Strong knowledge of Microsoft Office, including Outlook, Excel, and PowerPoint
• Excellent organizational, time management, and multitasking skills
• Strong written and verbal communication skills
• Ability to work effectively in a demanding, fast-paced environment while supporting multiple attorneys and competing priorities
• Experience with SurePoint and NetDocuments (NetDocs) highly preferred
• All candidates must be able to work at a computer screen for a sustained amount of time

Details:

• Hybrid schedule, subject to business needs
• Temporary opportunity covering a leave of absence
• Assignment duration is currently unknown and will depend on business needs
• Significant overtime required, typically 10–15 hours per week beyond standard business hours
• Evening and weekend work may be required to meet deadlines
• Up to $35/hour, commensurate with experience

The ideal candidate is punctual, reliable, and brings a positive, can-do attitude to the workplace. They should be comfortable jumping in to support teammates and managing high-volume billing and administrative responsibilities in a collaborative law firm environment.

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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